International Organization for Migration (IOM)




Position Title:                                    Project Coordinator

Duty Station:                                     Washington, DC

Classification:                                   General Service, Grade 6

Type of Appointment:                      Fixed Term, One Year with Possibility of Extension

Estimated Start Date:                       As soon as Possible

Reference Code:                               VN US10-2018-03


Please be advised that this is a local position and as such only US citizens and residents will be considered


Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.




Under the direct and overall supervision of the Chief of Mission, the staff member will be responsible for the overall management and implementation of the Global Rapid Response: Emergency Direct Assistance for Victims of Trafficking (known as the Emergency Fund), and will provide backup support for the Return, Reintegration, and Family Reunification Program for Victims of Trafficking in the United States (U.S. Program), and assist the Unit with donor reporting, proposal processes, and liaison as needed.


Core Functions/Responsibilities:


  1. Manage assistance to victims of trafficking worldwide who are beneficiaries of the Global Rapid Response: Emergency Direct Assistance Fund for Victims of Trafficking (known as the Emergency Fund). This includes:


  • Responding to program inquiries;
  • Confirming receipt of IOM screening forms and reviewing each screening form to determine eligibility of assistance for each victim of trafficking;
  • Checking that no other source of financial assistance is available to the referred victim(s);
  • Follow-up with IOM Missions in country of origin and country of destination for each case to gather all related information;
  • Coordinate risk assessments and potential support for the victim of trafficking by discussing the needs of the victim with IOM Missions;
  • Coordinate with the IOM Mission in the country of origin/return to arrange international travel, airport assistance, and escorts, as needed for victims of trafficking voluntarily returning home;
  • Work with IOM Missions in country of origin to develop a reintegration plan based on pre-existing resources and implement and monitor reintegration assistance being provided to victims of trafficking;
  • Independently write and prepare quarterly and final reports for the project for donor review and submission;
  • Monitor financial expenditures for the project;
  • Provide case data to HQ when needed;
  • Liaise directly with the donor (J/TIP) on potential large caseloads when needed;
  1. Review Emergency Fund case data and independently prepare reports and proposals to donor.
  2. Revise and update, as necessary, informational materials, case management tools, and internal Standard Operating Procedures related to the Emergency Fund.
  3. Provide backup support in coordination with the Project Manager of the U.S. Program, to victims of trafficking in the U.S. who are beneficiaries of the Return, Reintegration, and Family Reunification Program for Victims of Trafficking in the United States (U.S. Program). This includes:
  • Responding to program inquiries;
  • Confirming receipt of applications and requests for assistance from IOM’s referring partners that are working with victims of trafficking in the U.S.;
  • Follow-up with referring agencies to gather all necessary information to assist the case;
  • Checking that no other source of financial assistance is available to the referred victim(s);
  • Coordinating the assistance of various Missions and serving as the point of contact between the U.S. service provider and IOM Missions or local partners;
  1. Upon request, and in coordination with the Officer in Charge, provide support in liaising, report and proposal review and submissions for donors such as, J/TIP, INL, DRL, Regional Bureaus, and Embassies, as needed.
  2. Train and closely monitor any other staff who will work on the Emergency Fund.
  3. Assist the Unit in the submission and tracking of donor reports and narrative/budget proposals (J/TIP, USAID, INL, PRM, DRL) as required.
  4. Provide donor liaison support to the Unit if/when needed.
  5. Attend relevant meetings, trainings, and conferences on trafficking and report back to the office on such events.
  6. Support the Unit on AVRR and other vulnerable migrant issues as required.
  7. Undertake duty travel as requested.
  8. Perform other such duties, as may be assigned by the Chief of Mission.


Required Competencies:

The incumbent is expected to demonstrate the following behavioural and technical competencies:




  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors,

governments, and project beneficiaries

  • Keeps clients informed of developments and setbacks

Continuous Learning

  • Contributes to colleagues’ learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area


  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and


  • Writes clearly and effectively, adapting wording and style to the intended


  • Listens effectively and communicates clearly, adapting delivery to the


Creativity and Initiative

  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with


Performance Management

  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR


  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self

and others

  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned


  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team



  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and

promotes equal gender participation

  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to

relevant cultural contexts

  • Knowledgeable about and promotes IOM core mandate and migration



  • Actively contributes to an effective, collegial, and agreeable team


  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team’s work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply

it to appropriate work


Resource Mobilization

·         Establishes realistic resource requirements to meet IOM needs



  • Delivers on set objectives in hardship situations
  • Effectively coordinates actions with other implementing partners

·         Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives

·         Establishes realistic resource requirements to meet IOM needs
Education and Experience
  • Completed Bachelor’s degree from an accredited academic institution preferably in psychology, social services, social sciences, or related field;
  • Four years of relevant experience in counter-trafficking related activities, particularly in case work and direct assistance;
  • Knowledge of issues related to providing services to migrants, particularly foreign national victims of human trafficking in the U.S.;
  • Experience in effectively interfacing with donors, IOM partners, and government officials.


Required: Fluent in English

Advantageous: Spanish, French

How to apply:


Please submit a letter of interest and up-to-date curriculum vitae by November 23, 2018 at the latest to


Only shortlisted candidates will be contacted.